Panel applications have officially closed. However, if you still wish to submit an application, it will be placed on a waiting list and if an appropriate time slot opens up, we will let you know that we can schedule it.

Pensacon welcomes members of the community to conduct discussion panels, workshops, and other events. Programming is scheduled by track with the following themes:

  • Artist (discussion of the artistic process or profession of being an artist)*
  • Comic books (discussion of comic books from a fan perspective)
  • Cosplay
  • Production and performing arts
  • Movies and TV shows
  • Prop, set building, and special effects
  • Science and technology
  • Writing panels*

Submissions for panels open on Monday, October 23, 2017 and close on Friday, December 22, 2017.  You will be notified no later than Friday, January 12, 2018 whether or not your panel has been accepted.

*Please note that artist and writing panels are reserved for Pensacon guests and exhibitors. If we have openings in our schedule, we will at that time consider panels from the community on these topics.

Please read the following rules thoroughly:

  1. This application does not guarantee acceptance into Pensacon. Due to limited space, the number of applications, and topics submitted, we may be unable to schedule all submissions.
  2. The person submitting this application will be considered the Responsible Individual for the panel and will act as signatory for any necessary paperwork; disseminate information to participants; act as point of contact between participants and Pensacon staff; pick up passes to deliver to participants; and ensure the proper equipment and technology necessary for the needs of the panel is provided by either participants or Pensacon. It is understood that the Responsible Individual will assemble panelists and moderators as necessary, and that Pensacon will not provide a moderator except for certain circumstances as approved by Pensacon staff.
  3. Pensacon will provide in each panel room a table with seating for at least five (5) panelists including a moderator; five (5) microphones with table top stands and one (1) microphone on a floor stand for audience questions; PA and speakers; either a large-screen HDTV or a projector and screen (Pensacon does not guarantee which piece of equipment will be in any of the panel rooms); and audience seating appropriate for each room. Panelists may be responsible for certain items, such as laptop computers, adapters and appropriate cables, dry erase markers, or items specific to your particular panel. Special items, such as dry erase boards, easels, or technology not previously stated must be requested no later than January 22, 2018. Pensacon reserves the right to deny requests for special items.
  4. Pensacon will do its best to schedule your panel according to your needs, such as avoiding conflicts with another panel or activity, but various factors may make it unable for us do to so. Be prepared to conduct your activity on any of the three days of Pensacon, February 23-25, 2018. Scheduling of panels is at the discretion of Pensacon staff.
  5. All panels, unless otherwise noted, will be 45 minutes in length and a 30-minute transition period will be scheduled between panels unless circumstances dictate otherwise.
  6. Panelists and moderators are expected to arrive at least 15 minutes prior to the panel to set up and to arrive with all necessary supplies and equipment not provided by Pensacon.
  7. Posted panel schedule and venues are subject to change.  Pensacon will do its best to notify you of any changes as soon as possible.
  8. Each participant conducting either one or two panels or special activities will be provided with a day pass for access to Pensacon only for the day(s) scheduled and will receive only one wrist band per day.  Panelists conducting a minimum of three panels will be provided with a three-day pass regardless of which days the panels are scheduled. Each participant will be responsible to pick up his or her own pass, unless otherwise pre-arranged. Passes will be available beginning Thursday, February 22, 2018, time and location TBA. Passes not picked up on that date will be waiting at the coat check desk near the Grand Ballroom in the Pensacola Grand Hotel during operating hours. Bring a photo ID. Be sure passes are picked up in plenty of time prior to the panel starting so all panelists arrive on time. (NOTE: If you receive a volunteer, media, exhibitor, or other complimentary badge from Pensacon, you will NOT be provided with duplicate badges; you will be given one badge from the highest applicable category.)
  9. Upon receipt of your day wrist band or three-day pass, you are expected to conduct your panel(s) as scheduled. Any panelist who accepts a volunteer badge but does not fulfill the stated commitment to Pensacon will be responsible for the at-the-door price of the Pensacon pass and will be banned from volunteering at any future show.
  10. Panelists must be 18 years old or older.
  11. Panels will be grouped together by theme or “track.”  When possible, each track will take place at a specific venue, which may or may not include the Bay Center, Pensacola Grand Hotel, Pensacola Little Theatre, Saenger Theatre, and other locations around downtown Pensacola.
  12. Content of panels must be appropriate for a family audience.  Pensacon does not host panels intended for mature audiences.  Nudity, sexual content, and illegal activity (or the promotion of such) is not allowed.  If your panel involves strong language or depictions of violence and/or disturbing images (such as video clips or makeup effects), this must be stated on the application. It is the responsibility of the panelists to warn the audience at the beginning of the panel of such content.
  13. Unless otherwise arranged, Pensacon is looking for original content in its panels. If you have conducted a particular topic previously at Pensacon or any other conventions in the Gulf Coast region, we encourage you to be creative and develop new and exciting ideas for programming.
  14. Due to limitations with venues where panels will take place, parking is NOT guaranteed for panelists. It is suggested to plan ahead for what will be the most efficient and convenient place for you to park. If you have special needs for parking, contact Pensacon staff ahead of time to make appropriate arrangements.
  15. Participation in panels is on a voluntary basis only and out of town participants are responsible for their own transportation and lodging.
  16. Pensacon retains the right to refuse to schedule or to cancel a panel at any time.
  17. All panelists are expected to comply with Pensacon’s Statement of Values.
Application Submission

Panel Title

Short Panel Description (one paragraph that will be used in the schedule if the panel is selected)

Long Panel Description (provide as much detail as possible for the benefit of Pensacon staff)

Have you conducted this panel previously at Pensacon or at another convention? If so, please provide details.

Choose a category for your panel (you may choose multiple categories).

*Artist and Writing panels are reserved for Pensacon guests and exhibitors. Applications to these categories will be placed on a waiting list in case there is an opening in the schedule.

Website with Video of Panel(Optional)

If you have a file (document, video, etc.) that you would like to share with us that shows examples of your panel or other experience, you may upload it here.

Do you need a projector or HDTV for your presentation?

If you are doing a presentation that requires a projector, will you need audio with it?

Please provide your contact information here. By submitting this form, you are taking responsibility for the panel, will act as signatory for any necessary paperwork, will disseminate information to participants on the panel, and act as liaison between participants and Pensacon staff.

Your First Name Your Last Name Your Email Your Phone
Your Address (home or business)

Each panel must have one moderator and up to five panelists. Please provide moderator and panelist information here. Each participant must have a phone number and a unique, valid email address to be approved.


Moderator First Name Moderator Last Name Moderator Email Moderator Phone

By checking this box, I verify that the moderator is at least 18 years old and is eligible to participate.

Panelist 1

Panelist 1 First Name Panelist 1 Last Name Panelist 1 Email Panelist 1 Phone

By checking this box, I verify that this panelist is at least 18 years old and is eligible to participate.

Panelist 2

Panelist 2 First Name Panelist 2 Last Name Panelist 2 Email Panelist 2 Phone

By checking this box, I verify that this panelist is at least 18 years old and is eligible to participate.

Panelist 3

Panelist 3 First Name Panelist 3 Last Name Panelist 3 Email Panelist 3 Phone

By checking this box, I verify that this panelist is at least 18 years old and is eligible to participate.

Panelist 4

By checking this box, I verify that this panelist is at least 18 years old and is eligible to participate.

Panelist 5

Panelist 4 First Name Panelist 4 Last Name Panelist 4 Email Panelist 4 Phone

By checking this box, I verify that this panelist is at least 18 years old and is eligible to participate.

Panelist 5 First Name Panelist 5 Last Name Panelist 5 Email Panelist 5 Phone

Provide qualifications for participants.

Which days are best to hold this panel? (You may choose multiple days. This panel may be scheduled any of the three days of Pensacon.)

Please provide any additional information regarding this panel that Pensacon staff needs to know.

I have read and fully understand the information and rules about panels for Pensacon 2018.